Fundraising and community engagement events are crucial drivers for nonprofit organizations. However, these events can be complex with lots of moving parts and plenty of details to coordinate.  That is why your organization should recruit a “host committee.” Leveraging the networks and knowledge of a host committee in addition to your own can save your organization time and ensure that your event is a success.

What Is a Host Committee?

Simply put, a host committee is a group of volunteers who take responsibility for planning an event. There are countless ways a host committee can make your charitable events better than ever. Think of a host committee as the actual host of a party; someone who invites the best guests knows whom to call for sponsorships, vendors, donations and can connect you with people that make the event a total success.

Your host committee members are the leadership and life-force of your event, and with good communication, the possibilities are endless.

How to Form A Host Committee?

Good host committee members should have two key attributes: They should have a large, influential circle of contacts, and they shouldn’t be scared to reach out to them.

In order for you to get people on your committee, you’ll need to ask. Here are six steps to follow when forming your host committee:

  1. Set a goal: Establish the amount of funds and how much awareness you want to bring to your event.
  2. Search your network: Find individuals who support your mission. They can be existing donors, volunteers, or community members.
  3. Reach out to potential members: Call or meet these individuals and explain the event.
  4. Make the Ask: Reach out to interested potential members.
  5. Set Expectations: Explain and set clear roles for committee members.
  6. Follow up: Thank your committee with the highest regards for the successful job they did–not just in words but also adding them to future events will be most kind.

If you have more questions about how to plan a successful event, contact us at We’re here to assist with all your planning needs.